Achieving best practice enterprise email management with next generation Mimecast technology.
Most companies have the skill, systems and budgets to run standard in-house mail servers. However, provisioning and managing the extensive stack of additional technologies needed to support business-class email drains the IT resources of even the best equipped enterprises. Frequently tradeoffs are needed to fit budget, current technology, skill and time constraints. With the heavy demands already placed on IT teams, most corporate email architectures exist suboptimally as a work-in-progress. Mimecast changes this picture completely.
It provides everything an enterprise email strategy needs in a ready-to-use online best practice configuration. It removes the growing risks and complexities of business email management with a single web based platform at a fraction of the cost of alternate strategies. Mimecast provides the software application services as well as the physical network, computing and storage infrastructure required to deliver comprehensive unified email management. The service incorporates real-time email continuity services, long term email retention with massively scalable search performance, compliance, discovery and information management tools, comprehensive email security and policy controls, the most sophisticated online MTA and intra-organization routing functions.
Benefits and features
Unity
Mimecast is a 100% unified solution providing a single browser based command
console to manage all the traditionally disparate email management services like security,long term storage, advanced MTA functions, and email continuity.
Control
Mimecast is truly a multi-tenant platform which provides each customer with
real-time visibility, constant control and instant configurability. This removes all of the featureand control trade-offs usually associated with a managed service.
Timing
Mimecast can be provisioned and deployed for your business immediately so thatyour email management projects can meet deadlines or run ahead of schedule.
Value
Mimecast costs at least 60% less than alternative approaches to email managementenabling clients to achieve more and resolve all of the major email issues well within budget.
Security
Mimecast includes ARMed SMTP, the industry's most robust and intelligent emailsecurity solution.
Performance
Mimecast's unique storage grid technology, Stor4, is fully integrated into the
Mimecast platform offering the industry’s most cost effective high performance long termstorage, search, compliance and information management solution.
Continuity
Mimecast includes Always on Email, an emergency mail system, so that during
any local disaster your end users have an alternative mail server with web based access to
both new emails that cannot yet be delivered to your server and historical mails.
Solutions
Unified Email Management
Benefits of 'Unified Email Management':
Archiving & Search
Bottomless archiving and rapid search
Mimecast Unified Email Management (UEM™) is a cost effective Software-as-a-Service solution that works seamlessly with your existing email server to deliver a ready-to-use, centrally managed archiving solution, enhancing user productivity and enabling your organization to meet legislative and regulatory compliance needs.
Keep Exchange
Integrates seamlessly with your existing Microsoft Exchange systems, whether they are on-premise or in the cloud. Users are empowered with archiving and search tools in the familiar MS Outlook environment.
Instantly scalable email storage
Store all internal and external email in a secure, resilient archive. No more worrying about capacity planning, as Mimecast scales instantly to meet your needs.
Fast search
Sub-second search response times ensure you can access information when you need it. Empowering users to search from any browser or directly within Microsoft Outlook, means less help desk calls.
Email downtime? No problem.
Email server outage? Maintaining MS Exchange? Migrating to a new platform or version? Mimecast ensures users can access email during all disaster scenarios.
Litigation ready
Be prepared for any legal request to produce email as evidence. Stored messages are tamper proof and strong chain of custody are maintained through the entire lifecycle of the email. Plus they can be searched instantly, providing legal counsel with a fast and easy to use tool.
Easy to use
Users can quickly and easily search their personal archive directly from their Outlook mailbox or from any browser to locate the emails they need, cutting down on help desk queries, reducing cost and improving productivity.
Cost effective
Provisioned in hours without the need to purchase and maintain any additional hardware or software. A predictable cost based on number of users, not storage volumes.
E-Discovery & Litigation Support
E-Discovery, Case Management & Litigatation Hold
Comprehensive archive & search capability to meet legal regulatory requirements
Today’s litigious and regulatory environment means that organizations must be able to efficiently and effectively discover, manage and produce their electronically stored information (ESI) to meet the demands of legal and regulatory information disclosure requirements. Mimecast Unified Email Management™ (UEM™) is a cost effective Software-as-a-Service (SaaS) solution that offers integrated E-Discovery, Litigation Hold and Case Management functionality, giving you the tools you need to rapidly execute data preservation policies and email discovery requests and guard against the risk of failing to produce required information.
Benefits at a glance:
Administrators can create E-Discovery cases and log and save email archive searches against them, grouping all related search results together and giving central access to reviewers who have been assigned viewing rights appropriate to their role.
Mimecast lets you take action to ensure that messages related to ongoing or even anticipated legal action cannot be unintentionally, deliberately or maliciously destroyed, avoiding possible harmful financial or legal consequences.
Messages stored in the Mimecast archive are tamper proof and strong chains of custody are maintained through the entire lifecycle of an email, to provide evidential quality data should it be required for legal or regulatory purposes.
After the successful resolution of a case, permanent deletion of emails is possible with safeguards such as multi-administrator authorization and the perpetual retention of associated activity logs to meet regulatory compliance needs.
Key features:
Continuity
Eliminate email downtime
Email downtime is a source of real aggravation, lost productivity, reputation risk, potential regulatory consequence and lost trade. Failures can result from software error, hardware failure, a storage problem, human error, a utility outage, a network problem, or a catastrophe such as a flood, fire or theft. Protecting the uptime of your email service and email data access is therefore a key responsibility of IT professionals.
Watch the Continuity Video Tour.
Mimecast keeps users working during an outage
Delivering 100% email uptime to your business is now achievable by simply connecting your email server to the Mimecast Service. This means that your users can work uninterrupted in the event of any email outage.
Even in a catastrophic outage, Mimecast enables work to continue with:
How does Mimecast email continuity work?
Disaster considerations you should be thinking about
Disasters come in many forms and have severe impacts on your business. Planned events such as building power downs, system upgrades and office moves, even for a short time cause lost productivity and business.
Unplanned long term disasters require more than just being able to access historic email. What happens to customers and partners wanting to conduct business during a disaster?
What happens during an outage?
Your business may have a Disaster Recover plan in place to address outages. But have you considered the following procedures:
Anti-Spam & Anti-Virus
Email security risks are broader than just spam and malware
Mimecast® aim to provide the broadest possible email risk mitigation and compliance solution as a single service deployed over the Internet. The battle against malware and viruses is constantly evolving, but email is also subject to security threats such as Denial of Service (DoS) attacks, eavesdropping on non-encrypted email, phishing and accidental or malicious data leaks. Litigation and regulatory compliance have also driven the need for retention of email records with legislation such as Sarbanes-Oxley, CPR, FRCP, MiFID, HIPAA, and the Data Protection Act.
Download the Mimecast Email Security datasheet
Benefits-at-a-glance
A single cloud-based service offering protection from email-related risks, including malware infections, application and OS exploits, spam, phishing, DoS & DDoS attacks, data leaks, outages, social engineering attacks, staff non-productivity due to spam, litigation and compliance.
Deployed in hours, Mimecast’s reputation harvesting capabilities, minimizes false positives from day one.
Mimecast security R&D focus on all email-related threats and was the first provider to offer cloud-based data leak prevention for email and one of the first to offer protection via a layer-7 intrusion prevention system.
Email security should not be deployed on its own – ideally it should be tightly integrated with the entire email environment. For instance, in the event of disciplinary, civil or criminal action, connection to the archive is required to determine the context of a data leak (accidental or malicious).
As a cloud-based security service tightly integrated to Active Directory, Mimecast provides a single view and central point to set and enforce organization-wide security policies, as opposed to setting fragmented policies across point technology systems.
The Mimecast service operates at 99.5% spam protection, 100% virus protection and 99.999% uptime guarantee in our online Service Level Agreement.
Compliance
Email compliance and the law
Retaining company data and communications is now a real responsibility of the business. Industry regulators and government bodies are encouraging and prescribing legislative rules governing record management and retention, including:
A recent independent survey carried out by e-Media on the 'Inhibitors to determining an archive policy' showed 14% of IT Managers were 'uncertain about legislation' whilst 10% 'faced unclear guidelines from the business'.
Data Leak Prevention
Data Leak Prevention for Governance, Risk and Compliance
The regulatory environment means that monitoring what information leaves your organization is as vital as protecting it from external attacks. Email is one of the most likely routes by which data may leak, maliciously or more often accidentally. A successful Data Leak Prevention system will address the issue of email by policy, in a way that integrates with the systems your business has in place to address governance, risk and compliance rather than through a series of standalone tools.
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